Poster Presenter Guidelines

Poster Presentation Information

Poster presentations communicate diabetes concepts and data to an audience using a combination of visuals (graphics, charts, diagrams, etc.) and text. All posters will be on display in the convention center Friday through Sunday. Attendees can engage in one-on-one conversations with the author(s) and ask questions about their project or findings from Friday, August 9 – Sunday, August 11, 2019 from 12-1pm.


At least one author is required to register and attend AADE19. To receive the lowest registration rate available, register by Friday, April 26. Registration deadline is Friday, June 21, 2019.


Presenters are responsible for covering their lodging expense. Click Here to visit the hotel information page to see the available hotels, rate and distance to the convention center.


Presenters are responsible for covering their travel expenses. AADE encourages you to utilize the AADE discounted transportation options. Click Here to visit the travel/transportation page to view the negotiated discounts.

Poster Information:

  1. Authors/presenters are responsible for the shipping costs/transportation of their poster.
  2. Poster size should be 36” tall by 60” wide.
  3. AADE will provide display boards and Velcro.
  4. Poster set-up time is on Thursday, August 8 from 2:00 pm – 4:00 pm in the Exhibit Hall.
  5. Authors should check-in at the information counter, located outside Exhibit Hall C, on Level 1 of the George R. Brown Convention Center, to receive your poster assignment board.
  6. Poster removal is Sunday, August 11 from 2:00 pm – 4:00 pm. Posters remaining after 4:00 pm will be discarded. AADE does not accept responsibility for discarded posters.
  7. Authors are asked to be at their poster and available for discussion on Friday, August 9; Saturday, August 10; Sunday, August 11 from 12:00pm – 1:00pm.

Poster Guidelines:

  1. Title at top of poster
  2. Author(s) and affiliations
  3. Arrange poster in a neat and orderly manner
  4. Simple readable fonts to be used, such as Arial, Times New Roman, Tahoma, etc. Avoid all uppercase letters for subheadings or text. Use a dark color for text for readability.
  5. Industry (pharmaceutical device or drug manufacturer) logos are NOT allowed to appear on the poster.
  6. No materials/attachments should extend beyond the perimeters of the poster.
  7. Keep charts/drawings/illustrations simple as posters are viewed beyond the regular reading distances of a handout.
  8. Poster should be self-explanatory, supplementary handouts if needed, must be provided by the author(s).
  9. Brand names/company logos/service promotions are not allowed.
  10. Save in PDF format.

Suggested Components:

  1. Background/Introduction
  2. Research Hypothesis, Purpose, or Objective
  3. Study/Design Methods
  4. Results
  5. Conclusion/Implications and implementation suggestions
  6. References
  7. Acknowledgments


Join us in realizing the vision for the specialty. PROJECT VISION will be front and center at AADE19. Please reference this flier for more details. Consider how your content relates to one or more pillars of PROJECT VISIION and how your presentation can inspire and increase the knowledge of your session attendees.

The Language Guidance for Diabetes-related Research, Education, and Publications

As you prepare your poster presentation, please keep the following in mind, regarding language and diabetes. We no longer use the word “diabetic” in any context at AADE. Instead we use “person with diabetes,” “person living with diabetes,” or “diabetes-related.” We are working hard to change the language around diabetes by adopting person-centered, strengths-based, and empowering words and messages. Please do not use “compliant,” “adherent,” or “control” regarding people who have diabetes, because these can be judgmental terms.

Please refer to this resource as you prepare your poster. It contains a more comprehensive list for your convenience. Please do not use the words in the “problematic” list; instead stick with the “preferred” terms. If you are interested in learning more about the language movement in diabetes, please read the joint AADE/ADA paper also found on the AADE website.


At least one author is required to register and attend AADE19. Authors are asked to be at their poster and available for discussion on Friday, August 9; Saturday, August 10; Sunday, August 11 from 12:00pm – 1:00pm.

Individuals employed by industry (pharmaceutical or device companies) are not permitted to present, unless the topic is unrelated to their products or services. Use of industry supplied slides or handouts is not allowed. Individuals employed by industry should present as an Emerging Science Poster.


If for any reason none of the poster authors are available to present, you must notify Meeting Services at as soon as possible. The corresponding poster will be removed from the AADE19 website, mobile app and onsite conference guide. “No Shows” are strictly monitored and will not be allowed to present for at least one year.


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